| Description: |
Provide secretarial and administrative support to the superintendent, assistant superintendent, curriculum consultant, and other school team personnel in serving the needs of Catholic schools.
Primary Duties and Responsibilities:
General Administration
- Answer calls for superintendent’s office and assist principals, teachers, and parents with basic information and direct them to appropriate persons.
- Help prepare and monitor school team’s annual budget.
- Assist with tasks related to Courier such as scheduling, materials, etc.
- Assist superintendent with reviewing and communicating standardized testing program information to schools.
- Prepare and distribute annual Jefferson County Catholic elementary school calendar.
- Assist with update, preparation, and distribution of Handbook for Elementary Schools.
Recordkeeping
- Process check requests and maintain school team’s monthly expense records.
- Collect and maintain school permanent records.
- Compile statistical data from school reports.
- Process requests for transcript records.
- Prepare monthly timesheets for school team.
- Maintain records of expenses and prepare check requests and quarterly reports for WHAS Grant.
- Maintain file for Kentucky Derby Museum Bus Subsidy funds disbursed to schools.
- Obtain information and prepare parish high school assessment billing.
- Compile high school data and maintain records on Kentucky Educational Excellence Scholarship program.
Correspondence/Communcations
- Schedule meetings, prepare materials, distribute agendas and take minutes for various meetings such as Elementary and Secondary School Principals’ Meetings and Schools’ Consultative Council.
- Create and distribute various forms for schools (Permanent Records, Test Records, Health Records, and Progress Reports.)
Programs and Functions
- Make arrangements, send invitations, prepare materials, and order awards for various annual programs such as Teacher Recognition, Teacher Opening Event, and Catholic Schools Week.
- Obtain information from schools and compile and distribute list of those offering summer school or enrichment programs.
- Provide support and assist with textbook adoption process and maintain curriculum library.
- Inform high schools of applicants sent to state for Governor’s Scholars Program.
- Prepare materials and schedule high school recruitment visits.
- Assist with materials and other tasks related to annual high school placement test.
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